Analyzed in depth
Expensya
Expense reports with advanced OCR, legally compliant archiving included on Premium.
Expensya digitises expense reports with multi-language OCR, approval workflows and accounting integrations. Acquired by Medius in 2023, now skewed toward enterprise. Pricing is opaque on the official site.
Who it's for
SMBs and mid-market companies with 50 to 500 employees, especially in multi-country or multi-currency contexts needing advanced OCR and complex approval workflows.
Why
Solid multi-language OCR, NF Z42-013 legally compliant archiving included on the Premium plan, accounting integrations. Good cost-to-value ratio in an international setting.
Key features
- Advanced multi-language OCR on receipt photos
- NF Z42-013 legally compliant archiving (Premium plan)
- Multi-level approval workflows
- Integrations with Sage 100, Cegid Loop, Pennylane
Guarantee
100 % independent
No commercial ties with the vendor. Score never paid for.
Vendor health
0 release in 12 months
Maintenance: acquired by Medius in 2023, stronger enterprise focus perceived as a dilution of SMB support. Recurring bugs reported on ExpensyaNext (new UI) in 2025-2026.
Detailed scorecard
methodologyEvery score is backed by cited and dated sources. Unmeasured dimensions are excluded from the calculation, never invented.
Testimonials, fully transcribed
A selection of real user quotes. Click to read the original source.
« Smart: €6/user/month (entry-level). Premium: €10/user/month (multi-country, NF Z42-013 archiving, virtual cards). »
Dimension : True hidden cost ↗
« Contact us for a custom quote (no public pricing shown) »
Dimension : True hidden cost ↗
« Its ease of use and intuitive interface, which makes managing expense reports easy »
Dimension : Native support quality ↗
Right for your profile?
PME
Best if: SMBs with 50 to 500 employees in multi-country or multi-currency setups needing advanced OCR and complex workflows. Premium at roughly €10/user/month is competitive against Spendesk or SAP Concur.
Avoid if: You are a single-country FR company under 50 people: Mooncard or N2F are better aligned with French compliance and publish their pricing.
TPE
Best if: Works if you are already multi-country or if multi-language OCR is critical. Smart plan at €6/user stays competitive for 5 to 20 FR employees in a single country.
Avoid if: Simple single-country FR setup: Mooncard or N2F are more aligned with local French compliance.
Freelance
Best if: No solo plan available.
Avoid if: Opaque pricing, oversized for one user. Prefer Indy or Tiime integrated with your bookkeeping.
Auto-entrepreneur
Best if: No relevant use case.
Avoid if: You have no VAT to reclaim (flat-rate VAT exemption): the main value of Expensya (OCR + VAT) is zero. Poor cost-to-value ratio.
Artisan
Best if: Not suited to craft businesses under 5 employees.
Avoid if: Mandatory third-party card pairing, imperfect Sage/Cegid integration. Not optimal for local FR compliance.
Real observed pricing
| Plan | Observed price/month | Observed on |
|---|---|---|
| Smart (estimation tierce) | €6.00 | 18 June 2026 |
| Premium (estimation tierce) | €10.00 | 18 June 2026 |
| Enterprise (sur devis) | €0.00 | 18 June 2026 |
- About €6/user/month excl. VAT. Entry-level plan, up to ~100 users, single-country FR. Rate relayed by comparateur-notes-de-frais.fr (04/2026) and appvizer.fr. The official expensya.com/fr/tarifs page shows no pricing.
- About €10/user/month excl. VAT. Multi-country, multi-currency, advanced workflows, unlimited OCR+, NF Z42-013 legal archiving, virtual cards. Rate relayed by comparateur-notes-de-frais.fr (04/2026).
- Mid-market, 500+ employees. Custom quote only. Pricing opaque on the official page.
Weaknesses, avoid if
- Opaque pricing on the official FR site (page /tarifs shows no grid, 'Contact us' only, verified 18/06/2026). Low transparency vs FR competitors like N2F or Mooncard.
- No built-in corporate card: Expensya must be paired with a third party (Qonto, Mooncard, Spendesk), adding manual reconciliation overhead for small and mid-sized teams.
- Medius acquisition (July 2023, completed December 2023): stronger enterprise focus perceived as a dilution of SMB support. Recurring bugs reported on the new ExpensyaNext UI in 2025-2026 (slow app, broken manual VAT calculation).